Directory Data

NOTICE OF DIRECTORY DATA INFORMATION

Wisconsin Statute § 118.125 and the Family Educational Rights and Privacy Act (“FERPA”), a Federal law, require the Green Bay Area Public School District (“District”), with certain exceptions, to obtain your written permission prior to the sharing of personally identifiable information from your child’s education records.  However, the District may share appropriately designated “directory information” or “directory data” without written consent, unless you have advised the District not to do so in accordance with Board of Education Policy 347 and Rule 347.  The primary purpose of directory information is to allow the District to include information from your child’s educational records in certain school publications.  Examples include:

  • A program, showing your child’s role in a drama production;
  • The annual yearbook and/or class group pictures;
  • Honor roll or other recognition lists;
  • Graduation programs;
  • Sports activity sheets, such as for wrestling, showing weight and height of team members; or
  • Posting of class lists prior to the start of the school year.
Directory information, which is information that is generally not considered by Wis. Stat. § 118.125 and FERPA as harmful or an invasion of privacy if released, can also be shared with outside organizations without a parent/guardian’s prior written permission.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, federal and state law require school districts to provide technical colleges, institutions of higher education and military recruiters, upon request, with the following information – names, addresses and telephone listings – unless a parent/guardian or eligible high school student (age 18 or over) have advised the District that they do not want their/their child’s information shared without their prior written consent, or federal or state law prohibits the sharing of such information (i.e., homeless student’s living arrangements are no longer deemed to be directory data information).
 
Unless an authorization to withhold directory data has been signed by the parent/guardian or eligible student (age 18 or over), directory data will be released as mandated by law and may otherwise be released by the District only when it pertains to District or school related groups, functions or purposes. Directory data will not be shared with any third party requester that is not a District or school group, who in the District’s judgment, makes the request for the purpose of soliciting District students or their parent/guardian.  

If you do not want the District to share any or all of the types of information designated below as directory information from your child’s education records without your prior written consent, you must complete the DENIAL OF RELEASE - DIRECTORY DATA form within 14 days of receiving this notice.  The District policy lists the following information as directory data: 

  • Student’s name;
  • Address;
  • Telephone listing (unless the number is unlisted);
  • Date of birth;
  • Major field of study;
  • Participation in officially recognized activities and sports;
  • Weights and heights of athletic team members;
  • Dates of attendance;
  • Photographs;
  • Degrees and awards received; and
  • The name of the school most recently previously attended by the student.
Federal law requires the District to release the names, addresses, and telephone numbers of high school students to military recruiters who request this information unless the student’s parent/guardian, or the student if over the age of 18, has directed the District not to release this information to military recruiters.  Parents/guardians or students over the age of 18 may fill out a DENIAL OF RELEASE -- MILITARY RECRUITERS form if they do not want the District to release this information to military recruiters.
 
Federal law requires the District to release the name, address and telephone number of all high school students to institutions of higher education (such as colleges and universities) and state law requires the District to release the name and address of each such student who is expected to graduate from high school in the current school year unless the student’s parent/guardian has directed the District not to release this information.  Parents/guardians may fill out a DENIAL OF RELEASE -- HIGHER EDUCATION INSTITUTIONS form if they do not want the District to release this information to institutions of higher education.
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